International  KAJA Youth – meeting carp A R T   projects 06

here : role of A contact person and B groupleader  

Regarding the conditions of being supported by the European Union  all partnergroups should develop an organization structure to guarantee a successful

·          preparation of the participants

·          participation in the international meeting

·          evaluation + documentation after the meeting

Therefore role and responsibility for A: international coordinator ( contact person between the organisation KAJA and the national group ) and B: groupleader  ( who accompanies the group to the meeting ) are very important . A and B can be / should be the same person, but can also be two different persons

For both the following tasks have to be organized:

A: COORDINATOR AT HOME

basics : english communication / tel - + e-mail connection ( checking mailbox some times during the week, best every day, answering on mails min. after 3 days )

tasks during preparation period

1.       broad information by web www.kajawest.de or mail exchange on the topics, themes, workshops and intercultural aims of the meeting and try to 

          identify with it

2.       fill official paper of the EU commission  = confirmation of participation ( send by us as mail attachment )

3.       finding participants, sending participants list to KAJA ( at first I send you a list to be filled ) till end of May 06

4.       motivate the participants to describe their personal background / interests and how to connect it with the  themes and aims of the meeting. send to 

          KAJA till end of May 06

5.       organizing preparation meetings at home to prepare the group

5. 1.   collecting material for national presentation on a design-board ( 1x1 meter ),

5. 2.   by making video of own European region ( see another Info )

5. 3.   for performances, theater, typical national kitchen

5. 4.   for qualified work in workshop ( discuss workshop descriptions / find own interests , own proposals …)

5. 5.   for taking over responsibility to manage one workshop

6.       travel and insurence organisation (control buying tickets, insurance, visa )

7.       camp - equipment -  have all their own tents, sleeping backs, matrazzes or do they need something  from KAJA ?

after the summer camp

9.      organization of evaluation meetings at home,

10.    sending

10.1. original tickets ( no ticket should be lost ! )

10.2  daily reports

10.3. evaluation report : general impressions from own point of view of participants)

10.4. workshop - reports : concept , process, result, product 

10.5  workshop poster : A 3 poster for  KAJA exhibition ( example :ks_05_braslaw/project_posters )

B: GROUPLEADER  DURING THE MEETING

1.   taking part in groupleader discussions ( morning and/or evening) during the camp

2.   taking over responsibility to be leader of one of the workshops ( art / architecture / educational-workshop) and leader of one group for daily duties ( management kitchen, camp cleaning, free time, excursions…)

 3. organizing group presentations (: national, regional, local identity , youth culture events theater, posters   for presentation of the national groups. )

4.  organizing daily reports of own  group , description of projects and evaluation report  at the end of the camp ,

preparation meeting

All the points will be discussed during the preparation meeting 1. - 2. July 06 in LWIW / Ukraine