Arrival of participants till the evening in Rheine, common intro – dinner .Accommodation at place KAJA West in Rheine  and  Kulturspeicher – partnerorganisation in Ibbenbüren  http://www.kajawest.de/kaja_places/germany/places_germany.htm

Sunday, 30. April 06

 programm in Kulturspeicher Ibbenbüren

1.introduction                                                                                                                                     intro-welcome by Kulturspeicher representatives, short presentation of participants

3. Practical tasks:                                                                                                                                        filling participants list / protocol 1. + 2. day / scanning tickets /  refunding travel costs in Euro                                                                                                                   

•  during preparation

·         during summer camp / meeting

·         after meeting during evaluation

•  the sending organizations/faculties

·        participants and their interests

• KAJA East - West Organisation

·  state of preparations in the homecountries

·  sending participants list in Excell-table - till end of June

·  preparing personnel presentation text /photo in list - till end of June

·  preparing group presentation

·  preparing visual presentation national, regional ( flags, boards … )

·  preparing “national/regional” kitchen/evening/theatre/event ……

·  preparing own equipment ( tents, sleeping back , iso- mat )

6.  planning of travels and excursions  

·Insurance ( health , accident and personal realibility )

· Visa

·Travel  - flight, train, bus, car from outside to Ibbenbüren / Germany

·Weekend excursion in the Netherlands and Germany

• local  situation at Kulturspeicher Dörenth
• workshop rooms inside / work space outside …

• technical equipment KAJA: digital: 2 x digital cameras,1 Laptop, 3 computers, 1 printer A 3 , 2 printers A 4 , 1 beamer

• machines and tools ( drills, circular saw .............)

• programs : Photoshop 8, Corel Draw 12, Autocad 2005 , Archicad , Acdsee 7 ·        

• materials : first general list of needs 

• camp - infrastructure ( drinking -water / showers/ toilets / kitchen /cleaning dishes / own equipment

• catering  by international kitchen teams

• case of illness : next doctor, hospital 

• General structure : workshop days in Ibbenbüren and other places / workshop days in the Netherlands

• day by day – program : time for discussions (plenum), art - workshops,  educational workshops, free time, presentations …

Monday, 1. May 2006 – second day of preparation meeting

• fixing all places around Kulturspeicher and other places around Ibbenbüren, where workshops and projects could be realized

• discussion of all workshop - proposals made by international partners and KAJA, connected with the different places

• elaborating a priority list

• elaborating a material list

10.     conditions of the European Grant, how they influence the process

• fixing methods and aims  of intercultural learning

• European dimension in the different projects

• No choice : only international mixed groups

• “Gender Mainstreaming”

• “employability”

• public advertisement

• Involvement of local structure and partners ( youth organisation, schools )

11. involvement of groupleaders / workshopleaders in international teamer group

• international sharing of responsibility: planning, implementation and evaluation of one art – and one educational workshop for each teamer

• day by day – consulting and controlling of ............

• finances : financial reports of costs preparation , travel, evaluation

• responsibility for evaluation period ( see point 13. )

12 . involvement of international participants

• prep- period: preparations of own- and group presentation, videos , workshop proposals ....

• participation in 1. plenum  fixing interests and aims of participants in the beginning, controlling at the end , 

• responsibilities of participants – participating in workshops,

• hand-writing of daily reports during the meeting, to be sent by mail after the meeting

• working in kitchen teams, camp-cleaning teams... 

• participation in the evaluation period ( see point 13.)

• first evalution during last plenum to control , if aims were reached.

• organizing meetings at home, finishing daily reports and sending to KAJA and other partners

• Final description of workshops ( concept, process, results, products ) and sending to KAJA and others

• elaborating A 1 project poster from each workshop

• presentation of own workshop in the KAJA Web

14.  different other issues

• reading protocol, maybe corrections

• final evaluation

end of preparation meeting. after : private or common programs in Ibbenbüren, Rheine, Osnabrück or Münster

Tuesday, 2. May 2006 – departure